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Job Listing Detail

Chief Engineer

Job Reference
Department
Property & Asset Management
Division
Employment Type
Full Time
Location

​26/F Saigon Trade Center, 37 Ton Duc Thang, District 1, Ho Chi Minh City


HR Contact

Yen Le 
Senior Manager HR Services
M +84 984 316 380
Yen.Le@ap.jll.com


Role Objectives

The Chief Engineer will be required to:

  • Provide day by day management to the technical team including but not limited to training, staff performance supervising and evaluating.
  • Arrange repairs and maintenance as instructed by the Property Manager or Assistant Property Manager relating to building finishes and operational services and to convey the same to the services department.
  • Regularly inspect the property to ensure that required standards of presentation, repairs and operations are being maintained and will ensure all sections of the overall property are visited on a daily basis.
  • Attend and supervise all building operations, including the use of public thoroughfares, common areas, access control, security procedures, cleaning, building maintenance, lift usage, tenant conditions and parking arrangements.
  • Work in close liaison with the Property Manager and provide any support that may be required.
  • Ensure that correct and safe work practices are carried out at all times on or in the property.
  • To monitor tenancy fit-out works and to supervise physical occupation by the tenants including the administering of building works conditions which are to be agreed prior to commencement.
  • To ensure the regularly monthly reading of all meters and submit the same to the Accounts Department on the 20th of each calendar month.
  • Any other duties and tasks as directed by the Property Manager and/or Assistant Property Manager.

Accountabilities

POSITION GOALS

  • To achieve excellence in preventive maintenance programs at site with highest standards and ensure energy conservation practices.
  • Assist the FM in managing M&E scope of the projects to ensure the quality and deliverables with in the stipulated time.
  • Assist in providing comprehensive facility, contract and procurement management for technical services to the client.
  • Contribute to achieving financial and other targets established by the Property/Asset Manager.
  • Achieve Key Performance Indicators and service level agreements targets.
  • Coordination for the day – to – day maintenance activities

DUTIES & RESPONSIBILITIES

  • Provide coverage for the Property/Asset Manager when the Property/Asset Manager is away.
  • Create the asset register of all equipment on Honeywell Gurgaon Site.
  • Plan and manage the budgets for Engineering & Operational contracts;
  • Support the facility manager in preparing the planned preventive maintenance schedules.
  • Support the facility manager in preparing the commercial terms and conditions as applicable to plant and equipment service providers.
  • Monitor & evaluate M&E vendor for services, statutory compliance
  • Prepare the job descriptions of all technical staff and support them ain their day today functions.
  • Support the facility manager in developing the standard operating procedures manuals.
  • Provide specialist advise to the technical team as and when required.
  • Carry out Technical Audits for all installations at periodical intervals;
  • Review stock levels of the required inventory of spares on site.
  • Analyse call outs to understand trends; undertake strategic initiatives to minimize the same.
  • Support the facility manager in preparing the contingency plan to deal with emergencies.
  • Advise the facility manger in preparing the future maintenance budgets.
  • Identify and implement energy conversation initiatives.
  • Support the facility manager in preparing the management reports.
  • Review of trend analysis to identify areas of service improvement.
  • Conduct performance assessment of technical vendors.
  • Support the facility manger in identifying training needs of the technical team.
  • Responsible for preparation of critical spares list for all installations as per manufacturer’s recommendations and plan for the inventory where the maintenance is carried out with in-house teams.
  • Implement and oversee the pre-emptive maintenance programme to reduce the risk of sudden failures of critical equipments.
  • To review the maintenance /service practices of M&E contracts to deliver quality work practices in line with the manufacturer recommendations.
  • Ensure Contractors follow the house rules at all times and the projects are handled with minimum inconvenience to the client.
  • To ensure E&M operational SLA reports are prepared as per the specified time and sent across.

A. Project Management

  • Planning and Co-ordination; Prepare / follow up constructs program
  • Undertake initial / existing co-ordination of all parties associated in the project
  • Creating and maintaining the overall program / schedule in consultation with the client.
  • Setting up Construction Supervision Procedures, SOP, etc.
  • Check Contractors’ detail drawings, handover site, set out, work, schedules, re-measure quantities, public and site safety
  • Set up and maintain record system to handle all contractors’ correspondence
  • Project interim / monthly and final payment certificates

B. Building Management

  • Manage the operation – technical (M&E), HVAC system / BMS system / Electrical / Utilities
  • Oversee work allocation, training and problem resolution; safety and environmental programs
  • Assist in long term operating plans, project for fuel, electricity usage, equipment deployment, personnel allocation and maintenance plans.
  • Oversee renovation works, day-to-day division activities, confirm if to fiscal budgetary, and planning objectives.
  • Creating daily / weekly / monthly report as required

At all times you must abide by the Regulations decreed by Management

Other related duties as assigned


Required Qualifications

Key Performance Indicators

  • Shift Registers for M&E Dept.
  • Shift Log Book of the BMS, Electrical and other M&E Staff.
  • Efficient management of M&E Department
  • Client Satisfaction
  • Closure of technical desk complaints
  • Weekly, monthly reports

Person Specification

  • Graduate engineer in electrical / mechanical discipline
  • 5 – 10 years experience in Property/Asset management
  • Tertiary qualifications in building management and/or business desirable
  • Proven ability to handle electrical & mechanical functions effectively
  • Proven ability to initiate and follow through with energy saving measures

Confidentiality Statement
During the course of the employment this position may become aware of confidential information in relation to the company, its clients or customers. It is a condition of this offer and your employment that this information be kept confidential by you both during and after your employment with the company.